M2 (DONE)

In this essay I will be explaining the preparation that needs to be done before installing new software. When installing new software the user must presume that they will not have a seamless transition, as it is likely that there will be a problem with installing the software or at least some steps to follow in regard to making your hardware and software compatible. With how advanced software can be now, you would have to think that they would take up a considerable amount of space on a hard drive. As well as taking up a substantial amount of room the download can also take a long amount of time. Here are some of the vital things that need to be considered when downloading new software:

Training:

Businesses need to be sure that every employee will be able to use the new software to its full potential as it is vital to the business that everyone is as efficient as possible to achieve business goals as fast and as swiftly as possible. Training all employees will increase productivity and even motivation because the employees feel like they have been invested in.

Rights:

It is important for everyone in a business to have access to certain things, but this is not always the case from department. For example, if a finance department was to allow a work experience employee access to all records and have the ability to give and take money or assets of the business. This means that different computers need to have certain rights to information. This gives peace of mind to managers of departments be only trusted employees have access to vital information.

Timing:

As previously mentioned, the timing of installing new software to a business needs to be when the business is at its least busy. This is to prevent the business from losing too much business, it is also convent to do when most employees are liable to be off work, such as christmas or easter. This also means that if there is a problem then the business has the ability to fix issues with the software before employees come back.

Communication:

Communicating with employees is the most vital part of this installation, this is because without employees that can use this software you might as well not have the software at all. After training the employees you will also need to tell them when the change is going to be implemented so that they can use the software as soon as it his the system.  Communication with the manufacturers of the software is also very important because you can query them at any point during the process and can answer employee questions for you.